Fuel Release Policy – Post Hurricane Survey

All SEPD retail and dealer stores that will have the most significant impact by a tropical storm or hurricane must complete at minimum a Post Hurricane Survey before their fuel will be released.

All stores that are put on notice that this policy will be enacted must provide a Pre-Hurricane Survey (only if they will be closing their store), and a Post Hurricane Survey at the time of re-opening. If the store closes, the Pre-Hurricane Survey will be critical in mobilizing fuel to the site if they are low on inventory. Not knowing inventory until after a storm significantly slows down fuel load scheduling.

Required Documentation: After the storm, stores will need to fill out the Post Hurricane Survey provided to them. Stores must manually stick their tanks to detect water or phase separation as well as provide a Veeder Root reading showing no water in their tanks. 

Once the Post Hurricane Survey has been done, and the store meets the criteria specified below, the fuel will be released:

  • Store is open and has power
  • No water is present in tanks

If one or more of the above conditions are not met, fuel will not be released until the store has notified Southeast Petro otherwise and has provided the required documentation proving the required criteria has been met. 

NOTE: If your store closes, a Pre-Hurricane Survey will be critical in mobilizing fuel to the site if they are low on inventory. Not knowing inventory until after a storm significantly slows down fuel load scheduling. If your store will be closing, please conduct the pre-hurricane survey at time of closure which is available to you below.

Post-Hurricane Survey

  • Please select the store address. If you are a commission agent site, your SFM number will be in front of the address toward the bottom of the list.
    If your store is without power, please submit this form, but come back and fill out the survey again once power is restored.
    If your store is still closed, please submit this form but fill out a new survey once your store is open and ready for business.

  • Fuel Inventory

    Please submit fuel inventory levels.
  • Please enter a number from 0 to 20000.
  • Please enter a number from 0 to 20000.
  • Please enter a number from 0 to 20000.
    If you have not manually stuck your tanks, please do so now and verify there is no water intrusion. Automatic Tank Gauge systems cannot always be trusted after a sever weather event.
    If there was water or phase separation indications, please report this to your Southeast Petro representative and call a technician company to pump any water out of your tanks before you sell any fuel.
  • Please Upload a Copy of Current Veeder Root Tape. Your fuel will not be released without this.

  • Damage Report

    Please report any damage to your store after the storm.
  • Please describe any flood or fire damage sustained at your store.
  • Please describe which pumps sustained damage rendering them inoperable.
  • Please describe the issue.
  • Please explain in length of any and all damages sustained at your store.
  • Please let us know if you have anything your need to report or say that is not contained within this survey.